Counsel Role Explained
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As a Counsel attendee, you participate with either audio-only or with video and audio depending on the needs of the deposition.
The Host has the ability to change how a Counsel participates. If a Co-Host is in the same organization as the Host, they will also have the ability to change how a Counsel participates.
To turn off your video or audio feed when participating in the video role, click on the corresponding icon shown below. If you are joining as an Audio Only attendee your Video On/Off button will be disabled.
All attendees have the option to use the Background Blur feature. This feature adds Background Blur to the video. Click on the 3 dots context menu located next to the Red Telephone icon, then click Blur My Background.
You have the option to use the Pop-out feature on any attendee in order to bring their video feed into a new window. Please see How-to use the Pop-out Feature for more information.
You can privately view and introduce exhibits on the record in the Exhibit Panel located to the right of your screen.
The virtual deposition platform supports .PDF, .PNG, .JPG, .XLXS, .DOCX, and .PPTX file types.
For information on how to update file types, see Converting Old Office File Types to Supported File Types.
You can upload an exhibit by clicking the orange Exhibit button to the right of your screen.
Once an exhibit has been uploaded, it will appear in the Exhibits List tab.
Click on the 3 Dot optionsM/em> button next to the Share button.
To view the exhibit before sharing it, select the Private View button.
Uploaded exhibits may be stamped prior to sharing the exhibit. For more information please see How-to Stamp an Exhibit.
To delete the exhibit before sharing it, select the Delete button.
To share the exhibit, select the Share button. Once the exhibit has been shared, you must close the shared document before it can be Retracted.
You can delete a shared exhibit by clicking the 3 Dot Options button then click the Retract button.
Once an exhibit has been retracted, it will show Retracted in your exhibit list.
The exhibit will no longer appear for other users.
Click the 3 Dot Options button then Delete to delete the file.
When you introduce a new exhibit to the deposition, you will be brought to the Live Exhibit tab automatically. The Host and Co-Host have exhibit control over who can annotate a document.
You have the ability to annotate the exhibit using the various tools available
To learn more about the exhibit tools and permissions click How-to Use Exhibit Permission Controls.
The Screen Share feature allows you to share your screen with all of the attendees.
A Privacy Shade will be enabled when you start a Screen Share. Please see How-to Screen Share within a Deposition.
You also have the ability to use the dial-in feature, which provides Dial-In users access to the deposition. Please see How-to Connect the Dial-In Feature for a Deposition.
Click on the 3 dots next to the Red Telephone icon then click Use Phone For Audio.
A pop-out window will appear which will provide the dial-in number and PIN as well as a QR code that can be scanned with a smartphone.
Once you have successfully dialed in, your name will appear at the top of the video screen.
Joining Using Phone for Audio will automatically mute the speakers and mic. Once the call has been disconnected, the speaker and mic will automatically unmute.
In the deposition room, you have the ability to modify your Camera and/or Microphone-in use. To access this, start by selecting the 3 dots next to the Red Telephone icon.
This will open a drop-down menu, click on Device Settings.
A pop-up window will appear giving you the option to change your Camera or Microphone preference. Click Apply Change when done.
If a Counsel attendee needs to be on video at any time during the deposition, the host can adjust that attendee’s role to video participant when the deposition is not being recorded.