As the Host role, you have access to invite attendees to a deposition, and pre-upload exhibits before you enter the Deposition Room.

1. You have the ability to invite attendees via a Shareable Link on the Edit Deposition page. Attendees who use the shareable link have the ability to join with a guest account. Guest account users will not have the ability to share exhibits without an account.

2. You have the ability to activate/deactivate the Shareable Link. When the Shareable link has been enabled, the Deposition Room browser URL may also be used to copy and share with other users to join the deposition.

3. You have the ability to assign Counsel members to participate with either audio-only or video and audio depending on the deposition’s needs.

4. If an attendee is assigned as a video participant, you can also choose to have their feed recorded. This change can only be made when the deposition is not recording. See How-to Remove or Edit an Attendee in a Deposition for more information.

   

A User who has not been invited to a deposition can use the Request to Join Feature. For more information please see How-to Use the Request to Join feature (Host).

As the Host, you control when to start and stop the video call and the recordings as well as when to officially end the deposition.

1. Selecting the 'Start Video Call' button will bring you back to the Connection Test page.

You can choose to participate with both audio and video or to only participate with audio. For all other attendees, the Witness will be a pinned participant.

You have the option to use the Pop-out feature on any attendee in order to bring their video feed into a new window. Please see How-to use the Pop-out Feature for more information.

All attendees have the option to use the Background Blur feature. This feature adds Background Blur to the video

Click on the 3 dots context menu located next to the 'Red Telephone' icon, then click “Blur My Background”

1. The Host has the ability to control all user's background blur

You also have the ability to use the dial-in feature, which provides Dial-In users access to the deposition. Please see How-to Connect the Dial-In Feature for a Deposition

1. Click on the 3 dots next to the Red Telephone icon, then click Use Phone For Audio.

   

   A pop-out window will appear which will provide the dial-in number and PIN as well as a QR code that can be scanned with a smartphone.

   

2. The Dial-in Conference call will be enabled by default. When attendees call in they will automatically be connected and will appear above the video screen.

   Joining ‘Using Phone for Audio’ will automatically mute the speakers and mic. Once the call has been disconnected, the speaker and mic automatically unmute.

   

You can privately view and introduce exhibits to the record by opening the exhibit side panel

You can upload an exhibit by clicking the orange ‘Exhibit’ button to the right of your screen.

1. Once an exhibit has been uploaded, it will appear in the Exhibits List tab. Click on the 3 Dot Options button next to the Share button.

   

2. To view the exhibit before sharing it, select the Private View button. Uploaded exhibits may be stamped prior to sharing the exhibit. For more information please see How-to Stamp an Exhibit

3. To delete the exhibit before sharing it, select the Delete button.

   
   

To share the exhibit, select the Share button.

You can delete a shared exhibit by clicking the 3 Dot Options button, then select the Retract button.

Once an exhibit has been retracted, it will show “Retracted” in your exhibit list. The exhibit will no longer appear for other users.

Once the Exhibit has been shared, you must close the shared document before it can be Retracted. As the Host, you can Retract any Shared Exhibit.

Click the 3 Dot Options button and select Delete to delete the file.

When you introduce a new exhibit to the deposition, you will be brought to the Live Exhibit tab automatically.

You have the ability to annotate the exhibit using the various tools available. To learn more about the exhibit tools and permissions click on the following link: How-to Use the Annotation Tools Within the Live Exhibit Tab and How-to Use Exhibit Permission Controls.

As the Host, you and the Co-Host have exhibit control on who can annotate a document

The Screen Share feature allows you to share your screen with all of the attendees. A “Privacy Shade” will be enabled when you start a Screen Share. Please see How-to Screen Share within a Deposition.

If you desire to change your Camera or Microphone while in the deposition room, please see Camera/Mic Switcher Explained.

1. Click on the 3 dots next to the Red Telephone icon

   
   

2. This will open a drop-down menu, click on Device Settings. You can also blur your background by choosing the Blur My Background option from the menu.

   
   

3. A pop-up window will appear giving you the option to change your Camera or Microphone preference. Click Apply Change when done.

   

To End a deposition, the Host must click the Red Telephone icon.

1. A pop-up will appear asking to Leave Room or End Deposition.

   

2. After clicking End Deposition, you will be prompted to confirm the end of the deposition.

   

   If you need to cancel a deposition please use the End or Cancel button located on the Edit Deposition Page. For more information please see How-to End or Cancel a Deposition.

Once the Deposition has ended, you will have access to the post-deposition assets. You can then download deposition video(s). Please see How-to Download Video Assets Post Deposition (Host) for more information.

Testimony review allows you to easily reference a point in a video with dictation. For more information, please see How-to use Testimony Review.

View all attendees invited to the deposition. If there is a green icon to the left of an invitee’s name, that person was present during the deposition. If there is no icon, that invitee did not attend the deposition. The Host can grant access to post-deposition assets

To download introduced exhibits click on the exhibit name you wish to preview.

Select the blue Download button associated with that exhibit to download.